Office Manager

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Date: Jun 25, 2024

Location: Nabua, FJ

Company: Digicel Pacific

At Digicel, we are looking for dynamic people to join our growing team. These fantastic opportunities is available and if you have the ability to operate effectively in a fast paced telecommunication industry and meets the desired requirements; then we would like to hear from you!

 

As an Office Manager, you will be responsible for overseeing and managing the facilities and fleet operations within the organization. You will play a crucial role in ensuring the smooth functioning of the office environment, maintaining the facilities, and managing the company's fleet of vehicles. Your primary objective will be to create a safe, efficient, and productive workplace for employees while ensuring the proper utilization and maintenance of the company's assets.

 

Core responsibilities:

  • Oversee the maintenance and upkeep of office facilities, including the building, premises, and infrastructure.
  • Coordinate with external vendors and service providers for repairs, maintenance, and renovations.
  • Monitor and manage office equipment, supplies, and consumables.
  • Maintain a safe and secure working environment, ensuring compliance with health and safety regulations.
  • Oversee the company's fleet of vehicles, and other transportation assets.
  • Develop and implement policies and procedures for fleet management, including vehicle acquisition, maintenance, and disposal.
  • Coordinate with leasing companies, insurance providers, and vehicle service centers for vehicle-related activities.
  • Maintain accurate records of vehicle registrations, inspections, and licensing.
  • Monitor and optimize fleet operations to ensure cost-effectiveness, efficiency, and compliance with regulatory requirements.
  • Prepare and manage budgets for facilities and fleet operations.
  • Monitor and control expenses, ensuring adherence to budgetary constraints.
  • Generate regular reports on facility and fleet performance, highlighting key metrics, trends, and areas for improvement.
  • Provide recommendations for cost-saving initiatives and process enhancements.
  • Identify, evaluate, and select vendors and service providers for facility maintenance, repairs, and fleet-related activities.
  • Negotiate contracts, terms, and pricing agreements with vendors.
  • Monitor vendor performance and ensure service level agreements are met.

 

Academic qualifications and skills required for this role:

  • Bachelor's degree in business administration, facilities management, or a related field (preferred).
  • Proven experience in office/facilities management and fleet operations.
  • Strong knowledge of building maintenance, safety regulations, and fleet management best practices.
  • Excellent organizational and multitasking skills.
  • Strong problem-solving abilities and attention to detail.
  • Effective communication and interpersonal skills.
  • Proficient in using relevant software applications (e.g., facility management systems, fleet management software, MS Office).

 

External advert;

Visit Digicel’s Careers Page @ https://careers.digicelpacific.com/ to express your interest in this role no later than 5th July 2024. All applications must be attached with a cover letter, most recent resume, referee details and copies of required qualifications. Should you have any queries, please direct this to the recruitment team via iwanttowork@digicelpacific.com 

 

Digicel Central Resources Fiji (PTE) Limited is an Equal Opportunity Employer

 


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